Privacy Policy

Effective Date: 6th May, 2024.

Welcome to Digit-Tally, your comprehensive solution for simplifying accounting and financial management. Designed to streamline your financial processes, Digit-Tally offers a suite of services including robust accounting features such as invoicing, payroll management, bank reconciliation, financial reporting, expense tracking and tax management.

Data we collect

Personal data:

• When you register with Digit-Tally, we collect personal data such as your name, email address, phone number, and address. This data is essential for creating and managing your account, providing personalized support, and delivering tailored services.

• Data Collected Automatically: When you use our App, we may automatically collect certain data, including:

  • Device data (type, model, operating system). - IP address, browser type, and language settings.
  • App usage data (pages visited, features used, interactions).
  • Location data (with your consent, for location-based services).

Financial data:

• To facilitate our range of financial management services, Digit-Tally securely collects and stores your financial data. This includes transaction details, income and expense records, payroll data, inventory data, and tax-related documents.

• For users who opt to link their accounts with Nigerian banks, we securely gather and store account credentials using advanced encryption protocols to enable seamless transactions and real-time financial updates.

Usage data

• We gather data about how you interact with Digit-Tally, including the features you use, the frequency of use, and the duration of your sessions.
• This may include log data such as your device's IP address, browser type, operating system, and timestamps of interactions.

How We Use Your Data

Seamless Financial Management:

• Your data is used to create and manage your Digit-Tally account, enabling you to access all our financial management services from a single platform.
• We use your financial data to provide accurate accounting, payroll processing, inventory tracking, invoicing, tax management, and financial reporting services tailored to your needs.

Enhancing User Experience:

• By analyzing usage patterns and feedback, we continuously improve Digit-Tally's features, interface, and performance.
• This includes troubleshooting technical issues, optimizing service delivery, and developing new tools to simplify your financial management tasks.

Communication and Support:

• We may use your contact data to communicate important updates regarding your account, such as security notifications or changes to our services.

• With your consent, we may also send you informative content, tips on financial management, promotional offers, and updates about new features.

• We may use your data to communicate with you regarding market communications and other communications related to our services.

We may contact you through email, telephone, in-app or SMS. We respect your communication preferences, and you can unsubscribe from receiving such communications at any time.

Data Security

Digit-Tally employs industry-leading security measures to protect your personal data and financial data. These measures include, but are not limited to:

1. Encryption of Sensitive Data: We encrypt sensitive data such as user passwords to prevent unauthorized access.

2. Prevention of Cross-Site Scripting Attacks and Clickjacking: We prevent backend vulnerabilities by implementing measures such as express helmet to mitigate cross-site scripting attacks and clickjacking.

3. Secure HTTPs Connection: We ensure a secure HTTPs connection to protect data transmission between servers and clients.

4. Limited Access to Endpoints: We restrict access to endpoints by allowing only authorized origins, limiting access to Digit-Tally client-side URLs.

5. Secure Cookies: Cookies are set to secure-only and accessed on an HTTP server connection, enhancing data security.

6. Protection Against Brute-Force Attacks: Middleware is implemented to prevent brute-force attacks against authorization, protecting routes and allowing only logged-in users to access the application.

However, please note that no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee the absolute security of your data. While we take reasonable steps to secure your data, it is important for you to

• Keep your account credentials confidential and secure.
• Use strong passwords and avoid sharing sensitive data in public forums.

Data Sharing

• We do not sell, rent, or lease your personal data or financial data to third parties for marketing purposes.

• However, we may share your data with trusted third-party service providers who assist us in delivering our services. These include banking institutions for transaction integration, cloud storage providers for data hosting, and analytics platforms for performance monitoring.

• Our agreements with these providers require them to adhere to strict confidentiality and security standards.

• We may share your data in the event of a merger, acquisition, reorganization, or sale of assets, your data may be transferred as part of the transaction. We will notify you of any such change in ownership or control of your data.

Legal Compliance and Disclosures

• We may disclose your data if required by law, such as in response to legal requests or court orders.

• We may use and disclose your data as required by the Nigerian Data Protection Act, 2023 if required to comply with regulatory requirements and industry standards.

• We also reserve the right to disclose data to protect the rights, property, or safety of Digit-Tally, its users, or the public.

Retention Period

In accordance with the Nigerian Data Protection Act 2023 and the Nigeria Data Protection Regulation (NDPR) implementation Framework, we retain your personal data for specific periods to ensure compliance with legal and regulatory obligations. If you have any questions or wish to exercise your rights regarding the retention of your data, please contact us at info@accudigit.com

Your Choices and Rights

• You have the right to review, update, or delete your personal data within the Digit-Tally app settings.

• You can choose to unsubscribe from promotional communications by adjusting your communication preferences in the app or by contacting us directly.

• We respect your choices regarding the use of your data and strive to provide you with transparency and control over your data.

• You may enable or disable location services on your device for the App. However, disabling location may limit certain features - that require location data.

Legal Basis for Processing

• The processing of your data is necessary for the performance of the agreement between you and Digit-Tally to simplify accounting and financial management.

• We may process your data for our legitimate interests, such as improving the App and preventing fraud or misuse.

• We may ask that you tick a box to demonstrate your consent to our collecting and storing “sensitive personal data”.

• We may also collect other data about your activity on the app that is specific to your account to ensure that the services we offer remain suitable for our customers and to improve the customer experience. Our lawful basis for processing this data is the legitimate interest of the customer.

Payment Data

All payment for services offered on Digit-tally is made via a secure server provided by our third-party payment processors. We collect and store users’ banking and card data for payment processing purposes. However, we do not retain such for security purposes.

Compliance with Data Protection Laws

We comply with the Nigerian Data Protection Regulation 2023 by:

• Obtaining consent for data processing activities.
• Implementing data security measures to protect your data.
• Providing transparency about our data practices through this Privacy Policy.

Children's Privacy

• Digit-Tally is intended for use by individuals aged 18 and above. We do not knowingly collect personal data from children.

Updates to This Policy

• We may update this Privacy Policy periodically to reflect changes in our services, legal requirements, or industry standards.

• Significant updates will be communicated to you through the app or via email.